AI Ready Content

PDF & Document Quality

0/5

Documents are text-based, not scanned images — text should be selectable and copy-able

Long PDFs are broken into logical sections or separate articles where possible

PDFs avoid mixing editorial content with ads or unrelated material

Publications have a text-based equivalent (HTML, DOCX, or text-based PDF)

Scanned or legacy documents that need OCR have been identified, flagged, and actioned

File Organization & Version Control

0/5

Files follow a consistent naming convention

✓ 2024-Annual-Report-FINAL.pdf ✗ Report_v7_FINAL_v3_use-this-one.pdf

Outdated versions are archived or removed, not left alongside current files

Documents include clear dates (publication date, revision date, or both) in document metadata

There is a single authoritative location for each document type

Duplicate files across platforms (website, SharePoint, Google Drive) have been identified

Website Content Structure

0/5

Content follows a logical hierarchy reflected in URL structure

✓ /resources/reports/2024-annual-report ✗ /page?id=4827

PDFs have dedicated landing pages with titles, descriptions, and dates

A landing page makes the content findable in search engines and AI systems — even if the full document is member-only.

Consistent taxonomy and categories are used across content sections

Broken links to PDFs or documents have been identified and fixed

Member-only content is clearly gated — not accidentally public or accidentally hidden

Content Freshness & Governance

0/5

There is a defined process for archiving outdated content and flagging non-evergreen content for future archiving

Someone owns the decision of when content should be updated, retired, or replaced

Community-generated or unverified content is clearly distinguished from authoritative content

AI or AI-assisted content is reviewed for accuracy before publishing

A content audit has been done in the last 12–18 months (or is planned)

Video & Audio Content

0/4

All video and audio content has accurate text transcripts

Auto-generated captions are a start but should be reviewed for accuracy — especially for technical or industry-specific language.

YouTube content is organized in playlists with captions enabled

Vimeo content has auto-transcription enabled (or transcripts are provided separately)

Webinar recordings include transcripts or summary documents

Discoverability & Metadata

0/4

Documents and pages include descriptive titles, not just file names

Key content has a short summary or abstract that can surface in search results

Documents that live publicly online include links to related or source content

Microsites, subdomains, event sites, and learning portals have been inventoried

AI tools and crawlers need to know these exist. If they aren't disclosed or linked, the content may be missed entirely.

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